There is also a section for providing additional details about the meeting. You can also click the Repeat box if this will be a regularly scheduled meeting, and then indicate how often the meeting will take place.ĭon’t forget to pay special attention to the time zone used for scheduling the meeting time! Microsoft Meeting will update the time to the correct time zone for each person involved in the meeting when they receive the meeting information. Next, schedule the date, start time, and end time for the meeting. This tool will show you everyone’s availability, and it’s a great way to quickly find a mutually optimal time for everyone to meet. If you need to find a time that works for everyone involved, then click on Scheduling Assistant. For example, calling it “Widget Sales Meeting” is much more helpful than simply calling it “Sales Meeting” or “Tuesday’s Meeting.”Īfter you’ve determined who will be involved in the meeting, you can set up the date and time. Make it descriptive enough so that it doesn’t get mixed up with other meetings the attendees might have scheduled. Next, enter an informative title for your meeting. On the right-hand side of the screen, you’ll find the options for inviting individuals. If you want to create a private meeting, select the None option under channels and then invite the individuals. This works well if you need to invite participants outside of the team or need to hold a private meeting with just one or two participants. You can also invite individuals alone, or individuals in addition to a team. Note that the Team/Channel option will list all the teams you are a member of so you can easily select the right one. This allows you to select a team to meet with and a channel to meet in so that an entire team can participate in the meeting. This opens up the options you need to get a meeting set up. While in Microsoft Teams, click on Meetings and then Schedule a Meeting. Access to all these tools begins with scheduling a meeting. In addition, using Teams also allows you to track, join, and document meetings. The virtual meetings in Microsoft Teams are made possible via Skype, which provides the audio and video capabilities. Not only does Microsoft teams allow you to schedule meetings, but it provides everything you need to conduct virtual meetings. Virtual Meetings Through Microsoft Teams This might sound a bit complicated, but once you know the basics of scheduling in Microsoft Teams you’ll find it to be, not just a powerful tool, but an easy to use one too. It seamlessly integrates scheduling, invitations, updates, and access to virtual meetings. Lock poll for attendees: Attendees will not be able to suggest new times or edit other attendees.Microsoft Teams is a great way to schedule meetings, especially if the participants don’t all work in the same geographic area. Require attendees to verify their identity: To help prevent anonymous voting, attendees will be required to authenticate before voting. The message includes the current poll status and an option to schedule. Notify me about poll updates: You’ll receive an email each time an attendee votes. All holds are removed when the meeting is scheduled, or the poll is canceled. Hold selected times on my calendar: A tentative event is placed on your calendar for each time option you propose. If multiple options are available, the earliest option will be scheduled. Schedule when attendees reach consensus: A calendar event is automatically scheduled if all required attendees have voted in favor of a specific time option. Use the expand/collapse button to view options under Manage poll settings. You can change the meeting provider in your Outlook settings. The name of the setting will be updated depending on the default meeting provider selected by your organization. Select the Online Meeting check box to disable it. You have the option to add a meeting location. You can now delete any selected meeting times by clicking the delete icon in the Selected times list. Select Next. You will be presented with the list of selected times and poll settings before you can finish creating the poll. The Next button will be enabled if you select one or more options. People Icons: Hovering over the person icon will show participants’ availability and whether they are required or optional.Įxpand/Collapse button: Will allow you to see a detailed list of participants’ availability and whether they are required or optional for a given time suggestion. Calendars that are not associated with a Microsoft 365 account will show attendee's availability as unknown. Note: Scheduling Poll uses your Microsoft 365 business account to access your calendar and the calendars of attendees in your organization to determine availability.
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